Finance Administrator

An Interim  Finance Administrator is required on a contract basis for approximately 2-3 months. 

This is a hybrid role working from the office in Bristol for 2 days per week in office. Initial week/2 weeks will need to be 5 days in office to get up to speed.

JOB INFO:

This role provides a service to Business Management and the BLB finance team supporting procurement of standard working equipment, supporting the SEO Finance Operations manager through initial scrutiny of request for expenditure and ensure these are checked against internal policy.

In addition, inputting financial accounting entries on behalf of the BLB finance teams and input and validating completeness of in-year forecasting on a monthly basis.

Existing security clearance is not a prerequisite but will always help.

What you’ll do:

• Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:
• Month end activities, ensuring the correct accounting entries completed in accordance with the published timescales and in compliance with relevant internal and wider government policy and a robust audit trail maintained.
• Undertake critical analysis of financial systems to ensure the data is accurate and up to date to facilitate input being consistently achieved for your business area(s) for In Year forecasting.
• Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable.
• Undertaking initial review of financial approvals of low value items, such as working functions, training, and professional subscriptions, recommending for approval or resolving any issues. Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised
• Potentially undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement, depending on timeframes.
• Collating standard evidence for financial accounts, estimates and audit requirements; performing checks to maintain accuracy.
• Consulting other areas of finance as appropriate, obtaining the required financial information to provide evidence for audit samples and ensuring the completeness of audit packs.
• Engaging where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate Finance Team. Mis bookings should be corrected at source, removing any need for future manual intervention.
• Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input.
• Undertake the maintenance of corporate systems access for all Finance Staff.

Who you are:

• Some experience of working within Finance
• A good level of excel skills and a reasonable knowledge of all other Microsoft Office applications
• Good communication skills, with an ability to effectively communicate both orally and in writing
• Working to strict deadlines and outputs
• Ability to effectively prioritise tasks with a high level of organisational skill.
• Desirable - Familiar with defence financial processes and financial reporting systems.