x2 Finance Administrators

Job Title X2 SC Cleared Finance Administrator - (Inside IR35)

Contract Term: 3 Month

Contracting Authority: MoD

Location: Hybrid London-2 working days in the office and the remainder working from home.

The Ministry of Defence (MOD) is a central government department with a mission to protect our country and provide the ultimate guarantee of its security and independence, as well as helping to protect its values and interests abroad.

To do this we have an annual budget of almost £40 billion and a workforce comprising 193,000 people, almost 59,000 of whom are civilians. We currently manage more than £11 billion of spend every year.

Our work really matters; we offer engaging roles which have a direct impact on the quality of services we provide. We employ people in many different roles and in many locations across the UK and abroad. We have jobs in policy, finance, HR, IS/IT, commercial and project management and all the types of jobs you would expect to find in a government department, or indeed in the private sector. We also employ doctors, dentists, teachers, police, fire service, quantity surveyors, and engineers to name a few. There are many opportunities to develop and progress both within MOD and across the wider Civil Service, whether you’re a permanent appointee or an interim. 

As a Finance Administrator, your main responsibilities would be: 

Duties:

• Ensuring all required information is provided, outputs are accurate, timely and meet the expected standards for:
• Month end activities, ensuring you and your staff use the correct accounting entries completed in compliance with relevant internal and wider government policy and a robust audit trail maintained.
• Monitoring, and where appropriate approving invoices, engaging with commercial and suppliers when required to resolve issues.
• Undertaking the input of budget profiles into corporate reporting systems, forming the baseline for future progress measurement.
• Undertake critical analysis of financial systems to ensure the data is accurate and up to date to facilitate input being consistently achieved for your business area(s) for all aspects of ABC and IYM. Utilising standardised templates / forms for recurring requests, advising what information is required and ensuring this aligns to the required policy where applicable.
• Undertaking financial approvals of low value items, such as working functions, training, and professional subscriptions, supporting your team as required.
• Ensuring compliance with the relevant processes and policies and that an appropriate procurement route is utilised
• Engaging with the Business where evidence for manual accruals is insufficient and flagging issues, by exception, to the appropriate
• Finance Business Partner All mis bookings are to be corrected at source, removing any need for future manual intervention.
• Engaging with Project and Commercial staff to resolve any issues and work towards a right first-time input.
• Reviewing the Chart of Accounts, ensuring the structure remains current and consistent. Continuous improvement
• Dedicating time to sharing best practice and ideas for refining standardised processes and procedures. Acting upon feedback on the services provided, and continuously strive to improve the service provision.
• Supporting addressing issues highlighted during internal or external audit, engaging relevant stakeholders to enable corrective action.
• Sharing the correct guidance with team members to promote embedding the lesson(s) learnt. Fulfilling your area of responsibility
• Encouraging being open to challenge and new ideas, building a supportive team environment and encouraging sharing of knowledge and experience.
• Striving for you and the team are getting the basics right at the first attempt.
• Embedding the use of standardised processes to deliver a consistent output to customers. Taking decisions on day-to-day operation of your area(s) of responsibility, including allocation of work and methods used.  
• Essential:
• You will have worked in a similar role and have the ability to hit the ground running
• Strong Stakeholder Management skills at all levels
• Good understanding of Government Finance budgets
• Previous MOD experience would be highly desirable

Essential Requirements

• SC/CTC Clearance is an essential requirement for this role; as a minimum you must be eligible and willing to undergo these checks

Desirable Requirements

• Active SC/CTC Clearance

If this role sounds like something that you would be interested in, please click the link to apply and get in touch with tracey.mort@publicsectorresourcing.co.uk

In applying for this role you acknowledge the following; this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.

Please be aware that this role can only be worked within the UK and not Overseas.