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Executive Committee Assistant

Employer
Bank of England.
Location
UK-ENG-London
Salary
Competitive
Closing date
30 Jul 2021

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Clearance Level
DV, SC, None / Undisclosed
Sector
Administration / Secretarial
Job Type
Permanent
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Job Details

Ever wondered what it's really like to work in the Governor's Office at the Bank of England? We think it's stimulating, exciting, and probably a much more flexible and encouraging environment than you may have imagined!

Department Overview

The Executive Committee Assistants will work closely with the Executive Committee Advisors to support the efficient and effective operation of various committees across the Bank. Your role will be to ensure all the logistics of the committees operate effectively. These are busy and varied roles, which require a degree of autonomy and problem-solving. A typical day could include arranging the meetings to liaising with presenters and paper authors, ensuring the right decision-makers are present, to working with the Executive Committee Advisors to get good quality papers out to members on time, or moderating a meeting of the governors.

Job description

This is a new role and the jobholders will be expected to play a significant role in creating and establishing procedures for the role.

Responsibilities include:
  • Set up and logistics of the committees (from invites to room bookings to refreshments to arranging presenters and attendees). Liaising closely with private offices. Moderating committee meetings to ensure hybrid working is effective.
  • Liaising with paper authors on the requirements and agreeing deadlines, including an initial review of papers to ensure requirements are met.
  • Working closely with the Executive Committees advisors to plan agendas and meetings
  • Promoting high standards of governance, both within the executive committees but also across the Bank. Networking with other secretariats to share and promote best practice.
  • Tracking the effectiveness of committees through qualitative and quantitative metrics.
  • Acting as the first point of contact for the executive committees, answering questions and solving problems as they arise. Ensuring transparent guidance is available to committee users through intranet pages etc. Liaising with private offices and with other secretariats across the Bank

The jobholder will be supported by the Executive Committee Advisors and will have the support of the wider Governor's office and other private offices.

Role Requirements

This is a new role and you will be expected to play a significant part in creating and establishing procedures for the role and should be able to demonstrate experience of doing so in a previous role. These are different to a traditional PA role. You will require a high degree of organisation and confidence in understanding the nuances to allow you to act flexibly to meet the needs of the committee and the circumstances. Secretariat experience is not essential but a willingness to learn and adapt is. As an Executive Committee Assistant you will need to be able to explain things concisely and articulately.

Essential Criteria
  • Organisational and teamwork abilities to be part of an inclusive and effective team that handles competing priorities and works in a dynamic, fluid and high pressure environment.
  • Excellent diplomatic and interpersonal skills, as well as sensitivity and strong stakeholder management skills. Effective at influencing others and delivering difficult messages and being firm but polite at all times
  • Enthusiastic, resilient and highly motivated.
  • Excellent oral and written communication skills including high attention to detail.


Overview of the assessment process

The stages and objective of each stage of the process are summarised below. We will provide feedback to applicants throughout:
  • Stage 1 - application form and Q&A. The objective is to determine whether you have the core experience needed to complete the role.
  • Stage 2 - an interview focusing on the essential skills of the role. The areas of the interview will be shared in advance and you will be asked to provide examples or set out how you would tackle different situations hypothetically. The objective is to understand how you will draw on your experience and strengths, and develop in this role.



We anonymise applications so hiring managers will not be able to see your personal information, your original CV or any covering letters when reviewing your submission. Please complete work history and the application form questions as requested because incomplete submissions will not be reviewed .

We continue to build an inclusive culture where everyone can be their whole selves and produce their best work. Our focus on inclusion is intended to build greater diversity in order to reflect the society we serve and be an employer of choice.

As a unique institution, we have a reward package which sets us apart from other organisations. It includes a competitive salary, but also a much wider offering, including a defined benefit pension and comprehensive flexible benefits. We also offer a working environment which fully supports individuals through flexible working, wellbeing initiatives including an on-site medical and dental unit.

The base salary for this role is £28,050 plus benefits

The total package also includes:

• A non-contributory, career average pension giving you a guaranteed retirement benefit of 1/95th of your annual salary for every year worked
• A discretionary performance award based on a current award pool and target award of 10%, with a maximum potential award of 25%
• A 7% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits
• 25 days annual leave with option to buy up to 13 additional days through flexible benefits
• Private medical insurance and income protection insurance

T he closing date for applications is 20 August 2021.

Please apply online, ensuring that you answer the application questions, complete the work history and submit your CV.
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