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Part-Time Personal Assistant to the Chief Economist - Monetary Analysis Directorate

Employer
Bank of England.
Location
UK-ENG-London
Salary
Competitive
Closing date
13 Jul 2021

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Clearance Level
DV, SC, None / Undisclosed
Sector
Administration / Secretarial
Job Type
Permanent
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Job Details

The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people.

The Bank of England is a diverse organisation. Each of its 4,000 plus people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.

Monetary Analysis (MA) provides the core analytic support that underpins the setting of Bank Rate each month by the Monetary Policy Committee (MPC) to meet the inflation target. We are closely linked to the MPC Unit, which supports the external members of the MPC.

Department Overview
The Chief Economist's Office supports the Chief Economist in their role as a member of the MPC as well as their role as Executive Director for Monetary Analysis and Research.

The office comprises a friendly team of a Private Secretary, PA and Assistant PA to provide wide-ranging assistance to the Chief Economist across all aspects of their work. This includes their oversight of the Directorate, as well as supporting them in external engagements with speeches and events.

This is an outstanding, high-profile, varied and exciting role. It is a great opportunity to work as part of a small team in a busy and interesting private office while gaining lots of interaction with senior staff in the Bank and with external partners.

Job description
A fantastic opportunity has arisen for a Part-Time Personal Assistant to work for the Bank of England's next Chief Economist. Due to a change in working pattern for the current PA we are seeking a PA to form a new job-share partnership. The successful applicant would be required to spend 2 ½ / 3 days as PA.#

The PA is integral to the smooth and efficient running of the ED office. It is a uniquely wide-ranging role with many key elements which include:
  • Responsibility for managing the diary and ensuring the Chief Economist's time is handled effectively particularly in regard to MPC, speeches and events
  • Preparing overnight papers and actions, dealing with outputs and ensuring deadlines are met
  • Organisation of meetings and events, virtual or in person, collaborating closely with internal and external contacts to ensure smooth delivery
  • Managing the speaking schedule, working closely with the Press Office, including preparing agendas and papers and participating in meetings.
  • Handle invitations with requests for events and speeches and providing guidance on suitability/ availability
  • Planning Regional Visits, outreach events and working closely with the Bank's Agencies and internal stakeholders
  • Drafting correspondence, emails, letters, invitations and presentations
  • Organising international trips/travel (when resumed), and associated tasks
  • Working closely alongside the Private Secretary to manage the office

Number of direct reports: 1

Role Requirements
Minimum Essential Criteria

  • Excellent secretarial skills with a sound knowledge of Microsoft Office suite, in particular, Outlook, Word, PowerPoint, Teams and OneNote
  • Experience of managing a senior level diary and show initiative, judgement and decision-making
  • Excellent verbal and written communication skills and ability to interact professionally with people at all levels internally and externally
  • Experience of managing a full workload and being able to prioritise effectively
  • Experience of organising complex meetings and events
  • Pro-active, reliable, flexible and good team player able to work collaboratively with others
  • Ability to keep calm under pressure and find solutions to problems
  • High degree of accuracy and attention to detail
  • Ability to handle information with appropriate confidentiality, sensitivity and trust.

Desirable Criteria
  • Some experience of line management would be beneficial but not essential.
  • Ability to act as a role model and represent the good behaviour and values.



The Bank values diversity and inclusion - we want to reflect the society we serve better, we want the best people to work for us and we want our workplace to be inclusive. We value all forms of diversity, including but not limited to age, disability, ethnicity, gender, gender identity, race, religion and sexual orientation. One way we support diversity and inclusion is through our staff-run networks, which are summarised here .

We are fully committed to having a diverse and inclusive working environment, and are open to considering how the role might be carried out with flexible working. This role is therefore open to flexible working patterns.

We anonymise applications so hiring managers will not be able to see your personal information when reviewing your submission, including your CV. Please fully complete the application form questions as requested, as any incomplete submissions may not be reviewed.

The Bank of England is a distinctive institution and our rewards are one of the things that set us apart. As well as enjoying a competitive salary you will work in a collaborative, inclusive environment, with a subsidised restaurant, flexible working opportunities and plenty of wellbeing initiatives. Successful applicants will also be entitled to a pro-rated Benefits+ allowance.

The salary range for this position is £29,000 - £34,000 per annum (dependent on skillset and experience) pro-rated for part time working pattern.

In addition, the total reward package also includes:
  • A non-contributory, career average pension giving you a guaranteed retirement benefit of 1/95th of your annual salary for every year worked. There is the option to increase your pension (to 1/50th) or decrease (to 1/120th) in exchange for salary through our flexible benefits programme each year.
  • A discretionary performance award based on a current award pool.
  • A 7% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits.
  • 25 days annual leave with option to buy up to 13 additional days through flexible benefits.
  • Private medical insurance and income protection.

The closing date for applications is 2 August 2021.

Please apply online, ensuring that you answer the application questions, complete the work history and submit your CV.
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