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Contracts & Logistics Administrator

Employer
GE Aviation
Location
Stafford
Salary
Competitive
Closing date
17 Mar 2021

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Clearance Level
SC, None / Undisclosed
Sector
Aerospace
Job Type
Permanent
Job Description Summary Receiving and processing orders from GE Selling Units & Channel Partners received via Email & Electronic Interface. Ensure Intelligent scheduling and adherence to pricing structure. Acknowledgments to be shared within 48 hours.  Respond to customer queries

Ensure the contracts is managed to completion following up delivery schedules with production and vendors.

Develop a sound understanding of the legalities of contracts, export, shipping, finance and Incoterms.

Job Description Preparing and arranging for the shipping of Customers orders for overseas in accordance with Customers instructions and letters of credit.
Ensuring that correct documentation is raised to achieve payment without delay.
Preparing and raising of company's sales invoices in the style and currency to achieve Customs clearance and payment.
To despatch the goods on the date specified on the order acknowledgement.

Limitations include scheduling of multiline orders which must be carried out correctly by contracts dept. and the ability of the production department to meet the production finished dates.

Matching import entries received from HRMC with the clearance instructions given to the broker.
Checking that the entry details match the clearance instructions.
Providing Forwarding agents with clearance instructions for goods imported into the UK

General Admin: Updating Spreadsheets, Filing,  Scanning

Responsibilities and Accountabilities

1 schedule & price customer orders, using Work to list and E-mails, sending Acknowledgment with 48 hours.

2 Reading Customers orders and letters of credit to determine required method of packing, despatch, Terms of payment, Delivery address, case markings, documentary & delivery requirements and distributing documents accordingly.

3 Checking Worklist daily for items, quantity, and order status

4 Create picking lists and shipping documents from SAP System and where necessary edit to suit customer requirements.

5 Raising export sales and freight and insurance invoices.
Raising Company Freight Insurance invoices on SAP (Billing).
Create and amend Billing documents

6 Distributing documents accordingly

7 Arranging Insurance cover where appropriate

8 Answering Customer queries either directly or by reference to Sales & Services/Contracts.

9 Knowledge of Imports of repairs under IPR, or purchased goods, maintains records & schedules for goods under Customs Control Handling Imports of repairs under IPR, or purchased goods, maintains records & schedules for goods under Customs Control

10 Use of SAP to enter text correctly to ensure correct information is in place when order is complete and ready to ship.

11  Knowledge of Incoterms "INCOTERMS 2020"

12 Ensuring that the Company's quality, environment health & safety policies are read, understood and adhered to.

Educational Requirements

GCSE or equivalent with English & Maths, Geography & Business desirable

Experience

Knowledge of Import / Export procedures
A knowledge of customs regulations, export documentation and import regulations of overseas countries.
Computer literacy in SAP , word, excel and Outlook e-mail systems.
Good telephone manner. 
Ability to cope under heavy workload in a high intensity pressured environment.
Positivity & flexibility are key requirements.

Additional Information Relocation Assistance Provided: No

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