Human Resources Assistant
Vocational Training – Business Administration
- 2-3 years' work experience
- Be a Proficient user of Microsoft Office suite (Word, PowerPoint,and Excel) and SharePoint;
- Skilled in working in SharePoint portals managing content, maintaining up to date, set up libraries and lists, extract data, manipulate data to produce reports (Excel, pivot tables, charts and diagrams)
- Efficient and effective communicator; fluent in written and spoken English;
- Ability to prioritize
- Work under time pressure
- Positive attitude
- Customer and service minded, courteous, (has the ability to remain polite even when confronted by demanding customers, often with repetitive questions) acts with tact and discretion.
Assist in organizing and arranging travel and mission details for the Forward Support Personnel.
- Assist with the in/out processing of military, civilian, and contractor personnel.
- Assist in the day-to-day administration for CSSC including preparing files for signature, drafting and reviewing emails, cover letters to documents; tables of figures, using MS Office suite.
- Document, monitor, and control the issuing of NATO security badges for visitors.
- Assist with, and prepare documentation for deployments and CIS projects.
- Coordinate and answer inquiries from internal and external sources with respect to the customer's requirements.
- Ensure correct prioritization of travel and administration documents assigned to CSSC.
- Support CSSC in maintaining up-to-date records of personnel traveling on CIS maintenance repair TDYs and personnel deployed to Operational Theatres.
- Prepare the paperwork for deploying personnel to Operational Theatres and coordinate approval process of documentation amongst various NATO offices in the Agency and ACO.
- Support the CSSC in maintaining information flow and foster relationships.
- Perform any other related duty as assigned.
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