The Records Management Team Member is responsible for providing professional administrative support through the management of digitised and paper records in Dstl.

Job description

In this role you will
• Work effectively to deliver specific Records Management destruction activities to review and destroy material to meet obligations of Public Records Act requirements. This is the main activity.
• Meet mandated information assurance requirements through adherence to relevant policies, guidance and processes.
• With reference to the Dstl Management System (MS) and Business Administration Services (BAS) procedures, develop understanding of all processes relevant to role to ensure the delivery of consistent and effective administrative support.
• Provide a professional Records Management support service, maintaining and enhancing the reputation of Business Administration Services (BAS) i.e. through positive representation of BAS’s contribution to the business.
• Work effectively as part of a team to ensure provision of accurate, efficient and timely administrative support.
 

Responsibilities

to be successful in this role you’ll need;
• Competence in using Microsoft Office software products, specifically Word, Excel and Outlook.
• Good time management and the ability to prioritise competing demands.
• Ability to work with accuracy and attention to detail.
• Ability to work flexibly as part of an effective team

Important Information
Permanent civil servants joining Dstl on a Fixed-term Appointment:

If you accept a Fixed-term Appointment with Dstl the preferred option is for you to transfer from your home department on a loan basis to ensure you can return to your home department at the end of the Fixed-term Appointment.

If a transfer on a loan basis cannot be agreed by your home department, you would transfer to Dstl on the basis that you would lose your permanent Civil Service status but retain your continuity of employment. However, if you face a redundancy situation at the end of the Fixed-term Appointment you will be treated as a permanent civil servant for redundancy and redeployment purposes only. You must have two years’ service to be eligible for redundancy benefits under the Civil Service Compensation Scheme.

Therefore you should be aware that when your Fixed-term Appointment at Dstl comes to an end, your employment in the Civil Service will end, unless:
• an extension to your Fixed-term Appointment has been agreed with Dstl
• a conversion to permanent status has been agreed by Dstl
• you are successfully redeployed into a suitable alternative post
• you secure another Civil Service post through a recruitment process

Eligibility
Our work in defence, security and intelligence requires our employees to be British Citizens who are able to gain a high level of security clearance to understand the work you will undertake to protect us from any security threats. For this reason, we regret that only UK Nationals will be able to apply for this role. If you are an international or dual-national candidate, and you think you have the skills we need, please consider applying to any of our government, security or defence partners across the enterprise. We work closely with the Defence and Security Industry on many projects, so it would be great to work with you via one of our partners.

Security Clearance
This role will require full UK security clearance and you should have resided in the UK for the past 5 years.

Behaviours

We'll assess you against these behaviours during the selection process:

• Delivering at Pace
• Managing a Quality Service
• Working Together

Benefits

We'll provide a great range of benefits including:

• Fully flexible working, including alternative working patterns, annualised hours, compressed hours and job share, to name a few.
• Flexible Working hours, a 12 month reference period and the ability to bank hours. Up to 20 hours can be taken in any calendar month.
• Excellent learning and development to ensure everyone fulfils their potential.
• Maternity, adoption or shared parental leave of up to 26 weeks full pay followed by 13 weeks statutory pay and a further 13 weeks unpaid, and paternity leave of 2 weeks full pay.
• Chartership and accreditation support.
• Pension.
• Generous annual leave, with the ability to buy and sell up to 5 days holiday per year.
• A competitive salary.
• Onsite gyms and restaurants.
• Staff discounts for high street and online shopping, restaurants and days out.


Our Diversity Networks

DSTL recognises the importance of diversity and inclusion as people from diverse backgrounds bring fresh ideas. We are committed to building an inclusive working environment in which each employee fulfils their potential and maximises their contribution. We have a number of support networks to ensure all employees feel supported at work.
These include the following:
• Sexual Orientation and Gender Identity Network
• Faith and Culture Network
• Parents and Carer Support Network
• Alternative Working Network
• Gender Equality Network
• New Starters Network
• Enabled Network, for people with visible and non-visible disabilities

Dstl welcomes applications from candidates of all backgrounds, especially those from minority ethnic backgrounds or with protected characteristics.

For further information about DSTL please check out our LinkedIn page 

Things you need to know Security

Successful candidates must pass a disclosure and barring security check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

People working with government assets must complete basic personnel security standard checks.

Selection process details

This vacancy is using Success Profiles, and will assess your Behaviours and Experience.

We want you to have your best chance of success in our recruitment process, so If at any stage of the application process you would like help or assistance please contact the Dstl Recruitment Team dstlrecruitment@dstl.gov.uk and we will do all we can to support you.

We offer a guaranteed interview scheme for all disabled applicants who provide evidence in their application of meeting the minimum essential requirements of the post, set out in the job description. You will be asked to indicate if you are applying under this scheme when you submit your application.

To apply for this role you will need to copy parts of your CV into the online application form and complete a short personal statement. These will be assessed looking at the essential criteria in the job description and attached job profile.

The Sift (shortlist) will be completed by Friday 11th December and interviews will be held between 14th and 18th December.

Interviews will consist of a behavioural interview and there may be an exercise to test your accuracy when transferring data. Due to the current COVID restrictions interviews are likely to be carried out using a video platform.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

Open to UK nationals only.

This job is not open to candidates who hold a dual nationality.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.