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Senior Financial Assistant

Employer
Park Lane Recruitment Ltd
Location
Brussels (BE)
Salary
Hourly rate based on your experience
Closing date
28 Sep 2020

Job Details

AAS5403 - Senior Assistant NSIP Team (NS), Brussels

 

 

DEADLINE: Wed 9th September 2020

Total Scope of the request: 418 hours

Duty Location: Brussels

Start Contract Date: 05 October 2020

Required Security Clearance: NATO Secret

Equivalent NATO Grade: B4

 

2020_Senior Assistant_NSIP Team

Under the direction of the Section Head NSIP, the incumbent will perform duties such as the following:

Assisting the Financial Officer in:

- The coordination of Funds Requests such as Type B Cost Estimate (TBCE), Advance Planning Funds (APF), Invitation For Bid (IFB), contracts, Joint Financial Acceptance Inspection (JFAIs) - (Tasker Tracker);

- The validation and screening of requests received from COO/P3M-NSIP Section, such as TBCE, Fund request, Change of Scope, Cancellation of project, de-authorisation, Advance Planning Funds (APF) , Project Service Costs (PSC), Internal Engineering Services (IES), Invitation for Bid (IFB), Joint Financial Acceptance Inspection (JFAI), Certificate of Final Financial Acceptance (COFFA), creation of Minor Work (MW) or Urgent Requirement (UR);

- Entering those Requests accurately and in a timely manner into the Common Funded Integrated Resources Information System (CIRIS);

- Entering in CIRIS all the contract notifications received from Acquisition in an accurate and timely manner;

- Making sure that the Contract Notifications are received on time from Acquisition and are up-to-date in CIRIS compared to all the approved POs within the Financial System (ERP);

- Updating the internal database concerning all the bookings made in CIRIS;

- Loading in the Financial System (ERP) all authorisations (Customer Agreement & Revenue) received from the Infrastructure Committee (IC) via Decision Sheets as well as all the SLMB Exceptions (such as Recoverable, Unrecoverable, APF Overrun) and Pre-financing authorizations - The coordination and approval of the Purchase Orders (PO)

- The preparation of the Quarterly Financial Report (QAFR):

- Providing guidance and reports upon request by Project Managers or other departments;

- Work with IBAN on annual audit and project audits for obtaining Certificate of Final Financial Acceptance (COFFA)

- Close relationship with different departments with the Chief Operating Office and Acquisition Office.

- Support Business Partner role to Service Lines and high profile projects

- Support process and tool development

- Preparing status reports as required;

- Preparing fiscal and financial reports as required;

- Preparing statistical information for briefing documents;

- Participating and providing inputs to the quarterly and annual NSIP Cost to Complete (CTC) related to the Agency quarterly financial closing and annual Financial Statements;

- Participating in Project Boards or meetings as Finance SME;

- Participating in the internal organization of the NSIP Branch by keeping track of assigned tasks and timelines, and managing the NSIP Branch web portal (SharePoint);

- Support process and tool development (CIRIS, ERP, BI)

- Performing any other duties as may be required.

 

 

Requirements

  • Required Security Clearance: NATO Secret
  • Higher vocational training in business administration, public administration, finance, management, accounting or related discipline with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
  • Demonstrable skills and experience in areas such as financial execution, accounting and/or auditing, including knowledge of International Public Service Accounting Standards IPSAS or International Financial Reporting Standards (IFRS);
  • Advanced Microsoft Office experience and skills, particularly Excel, Word and PowerPoint;
  • Knowledge and experience with Enterprise Resource Planning (ERP) Systems and Business Intelligence Tools (OBIEE);
  • Demonstrated ability to work as an integrated member of financial management team in a high pressure environment.
  • Proven ability to effectively communicate orally and in writing

Company

We are a small, but perfectly formed team of consultants and specialists with over 60 years combined recruitment experience.

We were established in May 2016 and work with selected clients - largely on a retained / exclusive basis across the UK, mainland Europe, the Middle East and the USA. Because of our size, every piece of work we take on matters to us. We care about getting to know you and your business, so we can effectively act as an extension of your business.

We actively encourage all clients to come to our offices on the outskirts of Macclesfield, to meet with the team. Our facilities boast modern offices with boardroom. Our aim is to create an enjoyable experience for you, while solving one of your biggest needs - your talent. We see our work with you not as transaction, but as long-term partnership.

We also never forget that candidates are the reason we exist, so whether you are seeking Permanent or Contract work, we work tirelessly to make sure you are well served and looked after.

 

Company info
Website
Telephone
0161 804 2013
Location
Park Lane Recruitment Ltd
Beechfield House, Winterton Way
Lyme Green Business Park
Macclesfield
Cheshire
SK11 0LP
GB

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