Divisional Administrator - Technology

Location
UK-ENG-London
Salary
Competitive
Posted
19 Sep 2019
Closes
04 Oct 2019
Ref
002604
Clearance Level
None / Undisclosed
Job Type
Permanent
The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people.

The Bank of England is a diverse organisation. Each of its 4,000 people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.

Work for an organisation steeped in history with a front row seat for the digitalisation of the financial sector, and the rise of rise of fintech and regtech. A core organisational strength, with our people at our centre, Technology enable the Bank of England to deliver its mission by providing a hugely diverse set of technical solutions and platforms. From supporting critical systems which underpin the UK economy, to evolving data analytics, reinventing our online presence, and introducing a fully digital workplace. Be part of a team that's constantly evolving, just like our industry.

We take pride in our people, with backgrounds and experiences as diverse as the solutions they provide. You'll enjoy flexible working opportunities, a strong sense of community and well-being, and a collective mission to promote the good of the people of the UK. All of which add up to make the Bank a hugely rewarding place to work.

Department Overview
Within Performance & Strategy you will be working with people who are passionate about enabling Technology to perform at its best. A diverse division made up of multiple specialist teams, we focus on providing the strategy, governance and subject matter expertise to support the day-to-day running, and long-term direction for the function.

You'll help to shape the growing role that technology plays within the organisation. Collaborating closely with colleagues across Technology and throughout the Bank, you'll help the division deliver against its commitments and contribute to the organisation's mission.

We target best-practice and our teams work closely with counterparts from central functions to ensure we share expertise, learn from our colleagues and strive for continual improvement and innovation. You'll also be encouraged to develop your expertise externally, through networking, training and formal qualifications.

Technology's administration structure consists of:
  • One PA supporting the Chief Information Officer
  • Three PAs, each supporting Heads of Departments; one of which coordinates divisional-wide administration needs
  • Three Divisional PAs who work flexibly across the Divisions
  • The entire team work closely together, self-cover and assist each other to enable the smooth running of the divisions.
  • This is a diverse and challenging role, offering excellent development potential, the opportunity to get an insight into the work of the Division and to play a part in assisting staff across the directorate carry out our key functions.
Job description
What does this job involve?

The main responsibilities of this role are completing general and ad-hoc administration duties, which will usually follow defined processes and procedures, including but not limited to:

  • Managing complex diaries, using judgement on which meetings take priority and ensuring diaries are maintained smoothly and effectively to optimise managers' time
  • Planning internal and external meetings; preparing and circulating papers and recording actions
  • Assisting in the planning of internal and external events
  • Assisting in the production of documents and presentations
  • Booking in and escorting visitors around the Bank
  • Undertaking special assignments, projects, research and other ad-hoc administration as required
  • Handlingdetailed and confidential information
  • Ensuring that communal devices e.g. printers, shredders etc. in the relevant areas are always in full working order and calls are raised in a timely manner when issues are known
  • Ensuring that the stationery requirements are met across the directorate
  • Co-ordinating the security clearance process for consultants/other visitors as necessary
  • Processing JML tickets relating to the on-boarding process in a timely manner
  • Agreeing and carrying out core and stretch/challenge objectives to the required standard
  • Showing initiative in response to administrative requirements
  • Accountable for working effectively with other administrative staff across Technology, covering in the absence of colleagues and proactively providing administrative support as required
  • Having a good understanding of the work of Technology and how it supports the Bank of England
Role Requirements
Minimum Essential Criteria

  • Outstanding organisational and time management skills
  • Ability to co-ordinate multiple tasks and issues
  • Proactive in approach to tasks and problem solving
  • Able to plan workload and to work collaboratively
  • Ability to handle confidential and sensitive data with a high degree of discretion, maintaining confidentiality at all times
  • Ability to build good working relationships across the Directorate
  • High level of accuracy and a good attention to detail
  • Willingness to learn
  • Flexible, efficient and able to respond calmly and positively under pressure
  • Good computer skills including Outlook, Word, Excel and PowerPoint
  • Ability to communicate effectively and confidently with both internal and external stakeholders
  • Discretion and confidentiality
What will I get from the role?

  • Opportunity to work in a strong team environment
  • Full commitment to training and personal development
  • Interaction with a range of internal and external contacts
  • Flexible working environment.


We anonymise applications so hiring managers will not be able to see your personal information such as name and address when reviewing your submission. Please complete the application form questions as requested because incomplete submissions may not be reviewed.

We continue to build an inclusive culture where everyone can be their whole selves and produce their best work. Our focus on inclusion is intended to build greater diversity in order to reflect the society we serve and be an employer of choice.

The closing date for applications is 26 September 2019.

Please apply online, ensuring that you answer the application questions and submit your CV.

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