FM Co-ordinator

Aberdeen, Aberdeenshire, UK
19 Jun 2019
30 Jun 2019
Clearance Level
None / Undisclosed, SC
Job Type
FM Co-ordinator
Location - Aberdeen
Salary - £26,010

About the role
Here at Babcock International we're looking to a FM Co-ordinator to support the Facilities team on the Estate, liaise with landlords, contractors and visitors, providing continued support to the Business Services Manager and Facilities Supervisor as well as acting as an integral part of the team
You will report directly to the Business Services Manager, and includes but is not exhaustive to the following duties and may require undertaking any other reasonable requests:
Informing reception, security and local base of access arrangements and authorisations. Raising Permits where required with AIA in accordance with site works. Coordination of all Planned Preventative Maintenance. Arranging hire of access equipment. Requesting Risk Assessments and Method Statements before service visits. Ensuring expected visitor and contractors are booked in with reception and security.

Assisting the Facilities Supervisor in all aspects of health and safety for the building. Assisting the Facilities Supervisor in carrying out detailed site inspections on a regular basis. Supporting the Facilities Supervisor in ensuring that all site records are maintained in a comprehensive and accurate state.

Managing the facilities cost tracker and recording each cost Supporting the Business Services Manager in the compilation of any finance reports as required in relation to the FM Core Contracts & Reactive Maintenance budgets. POC for any invoice queries for the department. Raising RFQ following procedures as detailed by Procurement No PO no Pay policy.

Managing and Maintaining up-to-date statutory service records and regulatory certification. Managing and Maintaining the TABSFM System. Responsible for raising Annual & Reactive RFQ's and issuing purchase orders to contractors in response to quotes as authorised by the Facilities Managers; keep purchase order log up to date, ensure receipt of all invoices relative to issued purchase orders. Assisting and deputising for the Facilities Supervisor. Providing reception & travel cover in event of staff holidays or sickness. Providing back up for completion & coordination of airside passes.

What do I need to do the role?
You'll need proven experience in a property/ facilities organisation and IOSH qualification desirable
Would also like you to have experience in all or some of these areas:
  • Ability to prioritise workload and manage expectation of senior stakeholders
  • Good interpersonal skills; capable of communicating at all levels.
  • Competent IT skills - proficient in Microsoft Office software packages.
  • Interest in continuous improvement and development of new technologies.
  • Actively builds and develops relationships with colleagues, customers, clients and third party service partners
About Babcock International
For more than a century, Babcock, the Aerospace and Defence company, has been trusted to deliver bespoke, highly-skilled engineering services. We help customers in the UK and around the world to improve the capability, reliability and availability of their most critical assets within the four market sectors of Marine, Land, Aviation, and Nuclear, underpinned by a deep understanding of technology integration, unique infrastructure and specialist training.
We're committed to providing a great employee experience in a supportive and engaging environment. The benefits you can expect to enjoy include a generous holiday entitlement, competitive money purchase pension scheme with life assurance and a share ownership scheme. You'll benefit from excellent career and learning and development opportunities to ensure that you grow and achieve your full potential.
Application Guidance
All applications should be made online. Please use a desktop PC or laptop to create your account and apply for a job. Once you've completed this you'll be able to apply to jobs from mobile devices.
If you experience difficulties please click here . Recruitment correspondence is normally by email so please check your email account and spam folder regularly.
We are committed to building an inclusive culture and strives to attract talent who thrive in an inclusive and flexible working environment.
If you have a disability or need any reasonable adjustments during the application and selection stages please let us know and will respond in a way that best fits your specific needs.
Armed Forces Covenant
We are proud to support the Armed Forces community by honouring the Armed Forces Covenant. We recognise the value that Serving Personnel, both Regular and Reserves, Veterans, Uniformed Cadet Instructors and Service Families contribute to our business and the United Kingdom. As part of the Covenant, Babcock offers Reservists and Uniformed Cadet Instructors up to 2 week's special paid leave to help them meet their commitments. To find out more please click here .
Closing date: 30 th June 2019