Admin Assistant

Recruiter
MCR Global
Location
Mons (Commune), Hainaut (BE)
Salary
NEG Contract/Perm
Posted
18 Jun 2019
Closes
25 Jun 2019
Ref
4774
Clearance Level
NATO, None / Undisclosed, SC
Job Type
Permanent

THE OPPORTUNITY

We are actively seeking a highly personable and technically astute Administrative Assistant. The ideal person for this role will have experience providing administrative support within NATO, the MoD, civil service, the wider armed forces or a defence organisation. You will be responsible for various tasks related to operations support and databases. This work is located in Mons, Belgium and will suit those either already living there or willing to work within that location unencumbered. Sound like a great fit?  

THE ROLE

Your daily role responsibilities will be as follows:

  • Researches, compiles and collects data for use in preparation of reports and briefings as requested;
  • Utilises and maintains the configuration control of Plans Branch Standard Operating Procedures (SOP) and supporting documentation;
  • Deputises the Operations Centre Security Officer;
  • Acts as Operations Centre CIS Point of Contact (CIS POC);
  • Updates and maintains databases such as mailing lists, contact lists and customers’ information;
  • Co-ordinates, organises and attends meetings, prepares minutes and monitors follow-up activities;
  • Monitors processes and schedules related to the plans outputs, products and tasks
  • Prepares and processes confidential information;
  • Assists in managing, updating and further developing internal databases as well as SharePoint website;
  • Generates a variety of standard and non-standard statistical reports;
  • Assists in the preparation of presentation materials using appropriate technology/software;
  • Maintains Plans calendar/schedules;
  • Performs Plans administrative duties (e.g. leave recording, meeting organisation, reservations, office supply and equipment orders;
  • Assists in recording and managing Ops Centre staff training requests;

REQUIRED QUALIFICATIONS

Passionate about this opportunity? Here are the basic qualifications we are looking for:

  • A degree or equivalent work experience in related field
  • Extensive and progressive expertise in the duties/functions of the post
  • Good experience in the area of CIS security and inventory management and control
  • Competent in the use of Microsoft Office applications (mainly Word, Excel, Power Point, OneNote, Outlook and OneDrive) as well as calculators, printers, and other office equipment
  • Familiar with the creation and management of SharePoint lists, libraries as well as basic page customisations
  • Able to format, compose, finalise reports, documents, organise files and other records
  • Ability to plan, organise, coordinate and complete work assignments in a timely manner
  • Ability to handle multiple assignments with attention to the details
  • Ability to communicate effectively verbally and in writing
  • ITIL v3 2011 Foundation certificate or similar IT Service Management certification.
  • Ability to obtain and maintain a NATO Secret Security Clearance
DESIRED QUALIFICATIONS

  • Prior experience of working in an international environment comprising both military and civilian elements
  • Knowledge of NATO responsibilities and organization, including ACO and ACT and Communication and Information Agency (NCIA)
  • Successfully completed the NATO CIS Orientation Course and Cyber Defence - NATO CIS Security Officer (CISSO) Course
  • Prior experience as NATO Divisional CIS POC
  • Prior experience in NATO INFOSEC practices.
 

THE COMPANY

At MCR Global, we are a leading Programme Management provider. Since 1977, MCR has delivered planning, cost/schedule analysis, acquisition management and program assessment solutions to help government and commercial clients success­fully lead their programs. MCR’s 400+ professionals provide critical thinking and integrated solutions to acquisition professionals, helping customers become more efficient and effective in running complex programs.  

EQUAL OPPORTUNITY EMPLOYER   MCR, LLC is an equal opportunity/affirmative action employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, colour, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.   If you are passionate about a future at MCR and wish to learn more about current opportunities, please visit www.mcri.com.  

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