NATO: Travel Assistant

LOCATION: Brussels, Belgium

CLIENT: NATO

DURATION: 1 year with possible extensions

SALARY: Negotiable daily rate

WORK HOURS: Monday to Friday, normal working hours

CLEARANCE: NATO SECRET

STARTING DATE: February 2019

TASKS

• Ensures that mission authorisations are in accordance with the Agency Travel Directive and system requirements
• Verify the estimated cost, codifications and commit the necessary funds
• Screen mission expenses, statements and supporting documents and calculate the travel expenses and per diem allowances which can be authorized for payment. Liaise with Agency staff where required
• Verify and enter ferry/train/rental car and airline invoices into the accounting system(s) and prepare them for payment
• Liaise with the General Services where required
• Use the accounting system(s) to consult and manage data
• Exercise monitoring and control of all outstanding travel encumbrances
• Provide advice on travel issues
• Assist in preparation of financial reports
• Provide support to other Finance Directorate staff positions as required and be backup for the other “Accounts Payable” positions within Accounting Services Team
• Enter the Travel liquidations into the accounting system and prepare for payment
• Perform any other duties as may be required

REQUIREMENTS:

• Vocational training in finance and accounting or equivalent practical experience gained in a function with duties and responsibilities similar to those stated above
• At least five years relevant practical experience in finance and administration
• Experience of accounting systems
• Experience with MS office applications and a good knowledge of MS Excel