NATO: Travel Assistant

Location
Brussels (BE)
Salary
Negotiable
Posted
18 Jan 2019
Closes
28 Jan 2019
Clearance Level
DV, NATO, SC
Job Type
Contract

LOCATION: Brussels, Belgium

CLIENT: NATO

DURATION: 1 year with possible extensions

SALARY: Negotiable daily rate

WORK HOURS: Monday to Friday, normal working hours

CLEARANCE: NATO SECRET

STARTING DATE: February 2019

TASKS

  • Ensures that mission authorisations are in accordance with the Agency Travel Directive and system requirements
  • Verify the estimated cost, codifications and commit the necessary funds
  • Screen mission expenses, statements and supporting documents and calculate the travel expenses and per diem allowances which can be authorized for payment. Liaise with Agency staff where required
  • Verify and enter ferry/train/rental car and airline invoices into the accounting system(s) and prepare them for payment
  • Liaise with the General Services where required
  • Use the accounting system(s) to consult and manage data
  • Exercise monitoring and control of all outstanding travel encumbrances
  • Provide advice on travel issues
  • Assist in preparation of financial reports
  • Provide support to other Finance Directorate staff positions as required and be backup for the other “Accounts Payable” positions within Accounting Services Team
  • Enter the Travel liquidations into the accounting system and prepare for payment
  • Perform any other duties as may be required

REQUIREMENTS:

  • Vocational training in finance and accounting or equivalent practical experience gained in a function with duties and responsibilities similar to those stated above
  • At least five years relevant practical experience in finance and administration
  • Experience of accounting systems
  • Experience with MS office applications and a good knowledge of MS Excel

 

 

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