JOB TITLE               HR Advisor
 
 
Reports to: HR Business Partner (Offshore)
 
Roles Reporting to this role:
 
No. of Direct Reports (approx.) :
Location:  Aberdeen
Division:   Aviation
 
Business Unit:   Mission Critical Services
 

• Purpose of role:   Within a Support Services function, the primary purpose of the HR Advisor is to provide day to day operational HR support for Babcock Mission Critical Services (BMCS Offshore).
• Within a Support Services function where the workload is shared, the HR Advisor will provide support to the Payroll Manager and HR Business Partner for the Offshore business.

 
Person specification
Key Technical Skills / competencies:
Must be a confident individual with proven communications skills, both verbally and in the written format.
Must be approachable, diplomatic, rational and logical in their approach.
Must be able to analyse a situation and respond with the appropriate level of emotion and humanity, whilst still remaining professional.
Must be able to work with minimal supervision and manage own workloads, whilst working as part of a team.
Must be flexible in their approach.
Attention to detail and ability to undertake and manage accurate recording and reporting of information.
Competent use of Windows and Excel applications - intermediate level essential, advanced desirable
 
Company/Industry Knowledge:

• Proven experience within the HR generalist role.
• Knowledge of relevant HR policies and procedures.
• Knowledge of current UK Employment Law.
• Knowledge of the best practice and active involvement in the Recruitment & Selection and Learning & Development activities desirable although not essential.
• Previous experience of working in a unionised environment desirable although not essential
• Previous payroll experience desirable although not essential.
• German or Scandinavian language skills, preferable but not essential

 
Qualifications:

• Minimum of 5 GCSEs (or equivalent) - two of which must be at least a C grade in English and Mathematics.
• Achieved Foundation CIPD qualification with a desire to or currently working towards Intermediate, Advanced CIPD qualification.

Responsibilities:
-Provide guidance and support to Line Managers in situations of organisational change

- Provide guidance and support to Line Managers in redundancy situations.

Provide guidance and support to Line Managers with disciplinary and grievance process

- Assist the Departmental Heads in the Recruitment and Selection process to ensure best practice is followed.   This will involve assisting with the production of job descriptions, compilation and distribution of vacancy notices and ensuring both the Company Intranet and Website reflect current vacancies.

- Work within the recruitment process to ensure it is efficient and aligns candidates with Company requirements.

- Responsible for the production of employee Contracts and Service Agreements to ensure alignment with Employment Law regulations, in liaison with the other HR Advisors, HR Business Partners and Legal Counsel.
 
- Responsible for the HR processes in relation to new employees to ensure they are fully integrated into the Company through the Induction process and are aware of and comply with benefit provisions, policies and procedures of the organisation.
 
- Ensure the Induction, HR policies and procedures and are up to date to reflect current Employment Law Regulations and organisation requirements.

- Responsible for inputting and updating the HR database to capture employee data.  Liaison with the HR database software providers to ensure systems align with Company and regulatory requirements.

- Responsible for supporting the Payroll Manager in the production of the payroll.
 
Responsibilities Continued:
- Provide accurate and timely HR data as required to support operational activities.

- Responsible for the production and distribution of written communications relating to operational HR activities i.e. letters, memorandums, emails, Company Information Letters and meeting notes.

- Responsible for the processing of employee benefits, working closely with the benefit consultants/providers to ensure HR data reflects employee benefit selection, which is both accurate and administered in a timely manner to align with policy guidelines.

- Provide support to employees in relation to their day to day benefit and payroll queries.

-Accurately record, compile and interpret sickness absence data and liaise with benefit providers, ensuring HR processes and procedures align with policy guidelines.

- Responsible for the HR processes in relation to exiting employees, ensuring that employees follow the correct exiting procedures.

- Assist with the implementation of a Performance Management System and administration of the performance bonus scheme.

- Provision of support, advice and guidance to Line Managers on all discipline, grievance, performance and absence issues ensuring the effective management of all employee relations matters

- Day-to-day coaching of the Management Teams in order to develop management skills within the business
- Assist with HR project work as required