Land IT Support Assistance
Babcock is the UK's leading engineering support services organisation employing over 28,000 people across the world. Babcock offer a hugely diverse number of career options.
Purpose of role
To provide proactive administrative & PA support to the Land Sector IT Director, Support on key activities and in particular working closely with the leadership team across the department and organisation, Work as part of a high-performing, influential team within the IT function- driving a culture of delivery and accountability.
Key Technical Skills / Experience
Have experience of providing PA support for multiple senior members including diary management and minute taking
Maintains confidentiality at all times.
Be able to engage with team members in order to be supportive of colleagues and help build a team/collaborative atmosphere
Have strong interpersonal skills including the ability to persuade, motivate and negotiate effectively
Ability to prioritise own workload and work with conflicting demands on time.
Have experience of handling high level internal and external stakeholders
Ideally knowledge and experience of supporting Bid delivery in complex environments; to Cost, Time and Quality using structured Methodologies.
Ideally Understands the bidding lifecycle can support across all phases.
Demonstrable experience of producing accurate reports / collating data or similar.
Broad experience in coordinating and scheduling functional meetings and resources.
Experience of working under pressure, independently or within a matrix / virtual team environment. Excellent time management skills
Have highly developed IT skills and experience in the use of Microsoft Office suite of applications including Word, Excel, PowerPoint, and Outlook.
Experience in MS Project and Project Server
Experience using SAP to administer Projects, Timesheets
Experience using Success Factors HR system or similar
Key Behavioural Competencies
Communicates with High Impact
Conveys information in a clear, succinct and compelling manner that captures and holds attention and enhances reputation and credibility. An excellent listener with the ability to demonstrate an understanding of what is important to the business.
Considers different and novel ways to satisfy the customer, anticipate their needs and exceed their expectations. Generates creative solutions to customer issues and requests. Puts the customer at the centre of all activities. Ensures customer service is celebrated and reinforced at all levels of the organisation.
Drives for Results
Sets high expectations and goals for self. Supports implementation of plans or projects in a timely, efficient and effective manner. Initiates action and persists to completion. Is tenacious and focussed in execution of actions to meet business goals. Follows through on own commitments and builds trust in others.
Passion for Learning
Conveys a hunger to learn and for new information, knowledge and experiences. Learns from past experiences / mistakes. Accurately reflects on own behaviour and actions and continuously develops self.
Rapidly learns new skills, grasps new concepts and acquires new ways of seeing things. Develops knowledge and technical expertise.
Background of providing support to Snr Management teams, reports writing, data collation, HR and Project Administration in Support Services / Outsourcing industries, ideally with experience of the Engineering, Asset Management and Training environments
Recognised Business Administration Qualifaction
Major Tasks and Activities
Provide relevant reporting to support Governance processes.
Ensure relevant Risks and Issues are tracked and maintained. Update the Divisional Risks and Issues Register
Collate the IT Monthly Report
Update bid documentation and records as required
Managing diaries and Coordinate, schedule and facilitate meetings and resources.
Act as a key point of contact acorss Land IT,dealing with correspondence and phone calls
Booking and arranging travel, transport and accommodation
Reminding the manager/executive of important tasks and deadlines
Capture Records of Decision, maintain Action Logs
Preparing reports, presentations and correspondence
Miscellaneous tasks to support the Leadship team, updating Back-office systems and auctioning workflows.
Track Bid milestones within the bid lifecycle, across the BUs.
Track and maintain Bid Dashboards and metrics.
Additional Key Accountabilities
Liaise with project and functional leads to collect data and obtain responses to Requests for Information (RFI) as required
Establish key relationships within the Babcock IS Prpject Management Offcice to provide effective administrative suport
Provide support to major bids / projects as required
Provide reporting and administrative to the IT leadership team as required.
Operate in line with Land and Group policies, processes and procedures including those for Health and Safety and IAMM
Outputs to support major tasks and activities
Update Backoffice SAP and HR systems
Describe with whom the role regularly interfaces
Consultants and contractors as relevant
IT Leadership Team
IT Business Partners (BU)
Babcock IS PMO
Colleagues across BIG
Colleagues across Land
Colleagues across all BUs
Applicants must have, or be able to obtain, SC security clearance
Aztec west Bristol
24 September 2018
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