Accounts Payable for HR - NATO HQ

Brussels (BE)
To be determined
18 Oct 2017
15 Nov 2017
Clearance Level
Job Type

Accounts Payable for HR

Location: Belgium, Brussels, NATO – HQ

Contract duration: Temporary

Sapienza is looking for an Accounts Payable for HR to work with NATO – Headquarters in Brussels, Belgium. He/she will work under the direction of the Head of General Ledger and Travel.


  • Ensures that mission authorisations are in accordance with the Agency Travel Directive and system requirements
  • Verify the estimated cost, codifications and commit the necessary funds
  • Screen mission expenses, statements and supporting documents and calculate the travel expenses and per diem allowances which can be authorized for payment. Liaise with Agency staff where required
  • Verify and enter ferry/train/rental car and airline invoices into the accounting system(s) and prepare them for payment. Liaise with the General Services where required
  • Use the accounting system(s) to consult and manage data
  • Exercise monitoring and control of all outstanding travel encumbrances
  • Provide advice on travel issues
  • Assist in preparation of financial reports
  • Provide support to other Finance Directorate staff positions as required and be backup for the   other “Accounts Payable” positions within Accounting Services Team
  • Enter the Travel liquidations into the accounting system and prepare for payment
  • Perform any other duties as may be required


  • Vocational degree/training in finance and accounting or equivalent practical experience gained in a function with duties and responsibilities similar to those stated above
  • At least three years relevant practical experience in finance and administration
  • Experience of accounting systems
  • Experience with MS office applications and a good knowledge of MS Excel
  • A thorough knowledge of English, both written and spoken, is essential
  • Fluent in English
  • Desirable Experience and Education:
  • Prior experience of working in an international environment comprising both military and civilian elements
  • Experience of finance shared services
  • Knowledge of NATO
  • Knowledge of International Public Sector Accounting Standards (IPSAS)
  • Knowledge of French
  • Prior experience in NATO Financial Regulations and Civilian Personnel Regulations
  • Experience in travel/mission financial processes including liquidation


Candidates must be eligible to work in the EU and be in possession of a NATO Secret clearance

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