Accounts Payable for HR

Location: Belgium, Brussels, NATO – HQ

Deadline: ASAP

Reference: SAPBE02

Contract duration: Temporary

Sapienza is looking for an Accounts Payable for HR to work with NATO – Headquarters in Brussels, Belgium. He/she will work under the direction of the Head of General Ledger and Travel.

Responsibilities:

• Ensures that mission authorisations are in accordance with the Agency Travel Directive and system requirements
• Verify the estimated cost, codifications and commit the necessary funds
• Screen mission expenses, statements and supporting documents and calculate the travel expenses and per diem allowances which can be authorized for payment. Liaise with Agency staff where required
• Verify and enter ferry/train/rental car and airline invoices into the accounting system(s) and prepare them for payment. Liaise with the General Services where required
• Use the accounting system(s) to consult and manage data
• Exercise monitoring and control of all outstanding travel encumbrances
• Provide advice on travel issues
• Assist in preparation of financial reports
• Provide support to other Finance Directorate staff positions as required and be backup for the   other “Accounts Payable” positions within Accounting Services Team
• Enter the Travel liquidations into the accounting system and prepare for payment
• Perform any other duties as may be required

Profile:

• Vocational degree/training in finance and accounting or equivalent practical experience gained in a function with duties and responsibilities similar to those stated above
• At least three years relevant practical experience in finance and administration
• Experience of accounting systems
• Experience with MS office applications and a good knowledge of MS Excel
• A thorough knowledge of English, both written and spoken, is essential
• Fluent in English
• Desirable Experience and Education:
• Prior experience of working in an international environment comprising both military and civilian elements
• Experience of finance shared services
• Knowledge of NATO
• Knowledge of International Public Sector Accounting Standards (IPSAS)
• Knowledge of French
• Prior experience in NATO Financial Regulations and Civilian Personnel Regulations
• Experience in travel/mission financial processes including liquidation