Northrop Grumman

Commercial Administrator

Location
Waddington
Salary
Competitive
Posted
07 Mar 2017
Closes
04 Apr 2017
Ref
LB-6
Contact
Leanne Burgess
Clearance Level
BPSS
Sector
Defence
Job Type
Permanent
Role:
The Commercial Administrator is responsible for supporting the Northrop Grumman Commercial team with Contract / Subcontract tasks on the Sentry E-3D Whole Life Support Program (WLSP)
 
Key Responsibilities:
  • Assist commercial team in core commercial duties and resolution of contract and subcontracts issues
  • Perform a variety of duties ensuring compliance to Company policies and procedures
  • Attend key programme meetings, facilitating accurate minutes to be distributed in a timely manner – acts as secretary to key NGC / Customer meetings
  • Track third party data to Northrop Grumman and other appropriate agencies/companies
  • Raise coordinate and process purchase requisitions, invoicing and IT Support requirements
  • Support ITAR/UK Export amendments when required
  • Update Logs and files
  • Conduct external communications as required
  • Conduct contract closure administration
  • Filing, Shredding and general office administration tasks
Person Specification:
Essential criteria;
  • Communicate effectively and confidentially at all levels within the programme
  • Record of integrity, discretion, confidentiality and loyalty
  • Excellent Interpersonal and communication skills
  • Ability to interact effectively with all levels of the organization
  • Basic understanding of Contract Law
  • Experience processing purchase orders and invoices
  • Experience as administrative assistant in contracts/sub contracts
  • Excellent telephone manner
  • Strong organisational skills
  • Computer Literacy, especially Word, Excel and PowerPoint
  • Ability to prioritise tasks and set own deadlines
  • Pro-active with excellent levels of motivation
  • Commitment to working as a member of a team that responds flexibly to changing pressures and demands
  • Excellent clerical skills in order to deal with a wide range of information and a number of different administrative processes and systems
  • Have very good problem solving capabilities
  • RSA typing/word processing qualifications preferred
  • Shorthand / audio typing preferred
  • Expertise in Microsoft Office suite of tools
  • Knowledge & experience of UK Export regime
Desired criteria;
  • Experience of UK Government working practices
  • Knowledge of UK WLSP preferable
Additional information:
  • Applicants must be able to hold and maintain UK Government security clearances