Disclosure Officer

Warrington, Cheshire
£16 per hour PAYE. Temporary contract
26 Jan 2017
23 Feb 2017
Clearance Level
DV, None / Undisclosed, SC
Job Type

SECTION/UNIT: Investigation Team / Archive Disclosure Team / Disclosure Team


To provide investigative support to Operation, by taking responsibility for functions concerned with the investigation. To act as investigating officer in investigations, taking responsibility for evidence gathering, file preparation and submission and the management of cases throughout the prosecution and Crown Court trial process. To perform roles within the Major Incident Room as directed by the SIO


• To understand and provide administrative support for the core functions of the Major Incident Team in accordance with MIRSAP, answer telephone enquiries, obtain and accurately record information, completing and submitting messages into the Incident Room. To record and maintain accurate financial records and expenditure.

• Act as an Investigating Officer within a Major Incident Room, investigating allocated ‘actions’ as required and gathering evidence to the required standards in support of prosecution cases, the investigations terms of reference and SIO policy.

• To participate in the review of the Archive, assessing all material stored in relation to operation, for the purpose of disclosure and identifying any further investigative opportunities.

• To support witness management including: - interview witnesses to obtain detailed witness accounts or comprehensive witness statements as appropriate to the circumstances. - obtain statements from witnesses including police officers, professional and expert witnesses, ensuring that statements are accurate in detail and submitted into the MIR - ensure witnesses are contacted and transported to and from court where required - provide appropriate support to such witnesses throughout the criminal process.

• When required, provide a balanced, accurate and reliable summary of tape-recorded interviews in accordance with the Manual of Guidance.

• Conduct research on persons of interest with internal police departments and external agencies e.g. Incident Control System, OIS, VIS, Crime Recording, PNC, HOLMES2.

• To complete proof reading of typed documentation, including officers’ reports, witness statements, transcripts of interviews etc.

• To manage or assist as required in the MIR with documentation including filing and storing of disclosure documentation and transfer to murder library, or assist in this process.

• To assist in the completion of files and associated paperwork in respect of prosecutions. Where directed by the SIO act as case officer in homicide and other criminal investigations, submitting time bound full and complete files of evidence to national standards for review by Crown Prosecution Service

• To work with partners in both the judicial and coronial system, forensic service providers and other stakeholders in preparation for trial at Crown Court, Coroners inquest process and other hearings such as Serious Case Review’s. To represent the SIO during these processes as required.

• To attend crown court trials and coroner’s inquests as case officer giving evidence as required and providing support to the prosecution team and/or coroner throughout the process. To represent the SIO during these processes as required.

• To prepare time bound complete files of evidence for Coroners inquest purposes.

• To ensure compliance with statutory requirements in relation to information management including the Data Protection Act 1998, the Freedom of Information Act 2000 and the Code of Practice on Management of Police Information 2005, Witness Charter and Victims Code of Practice.

• To promote and comply with policies on equal opportunities and health and safety both in the delivery of services and the treatment of others.

• To carry out such other duties which are consistent with the nature, responsibilities and grading of the post.

NOTES This job description records the principal responsibilities of the job at the date shown. The job description will be updated from time to time in conjunction with the post holders to reflect changes. Please note that we will consider making reasonable adjustments

Specific Role Specification:

Disclosure Officer Person Spec

Assess material generated during the enquiry as to its relevance to specific charges. Assess material as to its potential to undermine a prosecution.

Absorb information and understand complex and detailed documents in order to generate and record written summaries of material using a scheduling process in Holmes or other database systems.

Classify material relating to the enquiry according to its disclosure status, so as to protect vulnerable and sensitive sources of information whilst complying with the Criminal Procedure and Investigations Act 1996 and Disclosure at Common Law.

Work with partners in both the judicial and coronial system, in preparation for a Coroner’s inquest process and trial at Crown Court.  To represent the SIO during these processes as required.

Skills, Knowledge and Experience Required of Postholder

Ability to work as part of an interactive team sharing knowledge and information using well developed communication skills.

Experience of communicating with a wide range of people at all levels and producing structured reports, statements etc.

Substantial experience of working in an environment of investigation and preparing material to be used in a formal or legal process, requiring attention to detail. 

Experience in the recovery and/or examination of evidence in the course of a criminal investigation.

Ability to demonstrate a good working knowledge of all relevant legislation relating to the role, including Disclosure Procedures, the Criminal Procedures Investigation Act 1996 and its code of practice, PACE 1984, Attorney General’s Guidelines and Disclosure Manuals.


Good working knowledge of Holmes investigation systems

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