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Executive Personal Assistant

Employer
Advantage Resourcing
Location
London
Salary
Negotiable
Closing date
21 Mar 2019

View more

Clearance Level
SC
Sector
Administration / Secretarial
Job Type
Contract

Title: Executive Personal Assistant

Location: London 1 Horse Guards Road, SW1A 2HQ

Inscope of IR12

Security Clearance highly desirable

Business unit information
The Private Office for the Chief Government Commercial Officers - consisting of two Private Secretaries and an Executive Assistant - is key to ensuring the Government Commercial Function will deliver significant savings for the taxpayer and deliver improved public services.
Job description
The diary manager will:
1. Arrange meetings on behalf of the Chief Commercial Officer, working with internal stakeholders, privates offices across Government and with external stakeholders;
2. Support the Private Secretaries in the day-to-day running of the office - co-manage inboxes, deal with incoming calls and act as point of contact for the office;
3. Co-ordinate and manage all logistical arrangements for meetings to ensure they run smoothly - meet and greet visitors, arrange refreshments, book meeting rooms, set up conference calls, arrange travel/accommodation and prepare detailed travel itineraries;
4. Manage correspondence for the Chief Commercial Officer - sort the post, deal with all letters received, check and print draft letters produced by officials and send letters to recipients;
5. Co-ordinate HR processes for the office, including appraisals and recruitment, and provide confidentiality in dealing with sensitive HR information;
6. Make a proactive and collaborative contribution to other parts of the Chief Commercial Officer's portfolio by working closely with the rest of the team to ensure those who work with and rely upon the office receive a professional and efficient service.


The ideal candidate will have:
* Good multi-tasking ability and coordination skills
* Working knowledge of Excel, Word, Gmail & Outlook
* Be pro-active and able to handle a variety of admin tasks in a fast-moving environment

Advantage Resourcing is a service driven recruitment consultancy.

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